If you are looking for an administrative job in Dubai and have experience with office work, vendor coordination, purchase orders and maintaining records, this Admin Clerk vacancy at Al Ghandi Electronics LLC may be worth considering.
Al Ghandi Electronics LLC is hiring an Admin Clerk for its office in Dubai, United Arab Emirates. The position is full time and offers 1 vacancy. The company is looking for candidates with 1 to 2 years of relevant administrative experience.
The vacancy is open to Filipino candidates, while the gender requirement is listed as any. Candidates with UAE experience in a similar administrative role will be preferred.
The job is mainly focused on day-to-day office administration and coordination. The selected candidate will work with internal departments, vendors and service providers to make sure office requirements are handled properly.
The role also involves quotations, purchase orders, vendor follow-ups, office maintenance coordination and maintaining administrative records.
One useful point in this vacancy is that freshers in the UAE may also be considered if they have 1 to 2 years of relevant experience in their home country.
Quick Job Overview
| Job Detail | Information |
|---|---|
| Job Title | Admin Clerk |
| Company | Al Ghandi Electronics LLC |
| Job Type | Full-time |
| Location | Dubai, UAE |
| Experience | 1–2 Years |
| Education | Any Graduation |
| Nationality | Filipino |
| Gender | Any |
| Vacancy | 1 |
| Industry | Consumer Durables / Consumer Electronics |
| UAE Experience | Preferred |
| Department | Finance & Administration |
| Salary | Not Specified |
| Main Skills | Administration, Vendor Coordination, Records, POs/LPOs, MS Office |
About the Admin Clerk Job
The Admin Clerk will support the daily administrative and operational requirements of the office.
This is a practical office-based role where the employee will have to deal with different tasks during the day.
Some work will involve internal departments, while other tasks will require communication with vendors and service providers.
The employee will also help with office maintenance requirements, purchase-related documents and administrative records.
Because the role covers several areas, the company is looking for someone who is organized, reliable and comfortable following up on pending work.
What Will an Admin Clerk Do?
The selected candidate will handle a variety of administrative responsibilities.
The main duties include:
- Handling day-to-day office administration
- Supporting office maintenance requirements
- Coordinating with internal departments
- Communicating with vendors and service providers
- Collecting and comparing quotations
- Preparing Purchase Orders and Local Purchase Orders
- Following up with vendors
- Coordinating office repairs and maintenance
- Maintaining vendor and purchase records
- Organizing quotations and administrative documents
- Following up on deliveries and pending requirements
- Providing general support to the Finance & Administration department
The exact daily workload can depend on the office’s requirements.
Office Administration
Day-to-day office administration is one of the main parts of this job.
The Admin Clerk will help make sure routine office requirements are handled properly.
This can include coordinating different requests, maintaining documents and following up on tasks that need to be completed.
The company wants someone who can handle these responsibilities in a practical and organized way.
Office Maintenance Coordination
The role also includes office maintenance requirements.
The Admin Clerk will coordinate with internal departments to understand what maintenance or administrative support is needed.
After identifying the requirement, the employee may need to communicate with vendors or service providers and arrange the required work.
This can include scheduling repairs and following up until the work is completed.
Working With Internal Departments
The Admin Clerk will not work alone.
The position requires coordination with different internal departments to identify and fulfill office requirements.
Good communication is important because the employee needs to understand what a department requires and then help arrange the necessary product, service or maintenance work.
The employee may also need to follow up with the concerned department after the requirement has been handled.
Vendor Coordination
Vendor communication is another important part of this vacancy.
The Admin Clerk will communicate with vendors and service providers for different products and services required by the office.
This may include requesting quotations, checking availability, following up on deliveries and making sure services are completed.
The company is looking for someone who is comfortable communicating with vendors and handling routine follow-ups.
Collecting and Comparing Quotations
The job also involves obtaining quotations from vendors.
When an office requires a product or service, the Admin Clerk may need to contact vendors and request their prices.
The quotations then need to be compared before the required approval is obtained.
The vacancy does not provide a specific number of quotations that must be collected for each purchase.
Candidates should therefore focus on their ability to communicate with vendors, organize quotations and support the approval process.
Purchase Orders and LPOs
Preparing Purchase Orders (POs) and Local Purchase Orders (LPOs) is another responsibility.
The Admin Clerk will prepare these documents and follow up with vendors until the purchase or service is completed.
This means the employee needs to maintain accurate records and make sure the required information is properly documented.
Candidates who already have experience preparing POs or LPOs should clearly mention this experience on their CV.
Following Up With Vendors
Vendor follow-up is a regular part of the role.
The Admin Clerk may need to check the status of deliveries, pending requirements, service completion or documentation.
Following up independently is specifically mentioned in the candidate profile.
This means the company wants someone who does not need constant reminders to check whether an assigned task has been completed.
Office Repairs and Maintenance
The employee will also coordinate the scheduling and completion of office repairs and other maintenance work.
This does not mean the Admin Clerk needs to personally perform technical repairs.
The role is mainly about coordination.
The employee may need to contact the appropriate service provider, arrange a suitable time, follow up on the work and make sure the requirement is completed.
Maintaining Administrative Records
Proper record keeping is an important part of the job.
The Admin Clerk will maintain different types of files and documents, including:
- Master files
- Vendor records
- Purchase records
- Quotations
- Purchase Orders
- Local Purchase Orders
- Administrative documents
These records need to be kept organized so that the information can be found easily when required.
Vendor Records
Vendor information needs to be maintained properly.
The Admin Clerk may need to update vendor records and keep relevant documents organized.
Good attention to detail is useful here because administrative records can contain different types of information and documents.
The company specifically wants someone who is capable of maintaining proper records.
Purchase Records
Purchase-related documentation is also part of the job.
The employee will maintain purchase records along with quotations and POs/LPOs.
This helps the Finance & Administration department keep track of office purchases and related requirements.
Candidates with previous procurement coordination experience may find this part of the role familiar.
Supporting the Finance & Administration Department
The Admin Clerk will provide general administrative support to the Finance & Administration department when required.
The listing does not provide a complete list of these additional administrative tasks.
Therefore, candidates should understand that the job may involve other routine office support duties depending on the department’s requirements.
Being flexible and willing to handle different administrative tasks can be useful.
Experience Requirements
The company is looking for candidates with 1 to 2 years of relevant administrative experience.
Experience in the following areas can be particularly useful:
- Office administration
- Procurement coordination
- Facilities support
- Maintenance coordination
- Vendor management
- Administrative documentation
The employer also says that UAE experience in a similar administrative role will be preferred.
Can Freshers Apply?
The vacancy provides an option for candidates who are new to the UAE.
Freshers in the UAE may also be considered if they have 1–2 years of relevant experience in their home country.
So, someone who has recently moved to the UAE does not necessarily need previous UAE work experience if they already have relevant administrative experience from their home country.
This is an important point for candidates who have the required experience but are looking for their first similar role in the UAE.
Is UAE Experience Required?
No, it is not listed as mandatory.
The company says that candidates with UAE experience in a similar administrative role will be preferred.
This means UAE experience can give a candidate an advantage, but the vacancy also allows consideration of candidates with relevant experience from their home country.
Education Requirement
The education requirement is listed as Any Graduation.
The company has not specified a particular degree or field of study.
Candidates from different educational backgrounds can therefore check the vacancy based mainly on their relevant administrative experience and skills.
Nationality Requirement
The vacancy specifically lists Filipino under nationality.
Candidates should therefore pay attention to this requirement when considering the position.
The gender requirement is listed as Any.
Communication Skills
Good communication and coordination skills are important for this position.
The Admin Clerk will communicate with internal departments, vendors and service providers.
The company specifically asks for good English communication skills.
Knowledge of Arabic or other languages is listed as an advantage, but the vacancy does not state that Arabic is mandatory.
MS Office Skills
The company wants candidates with basic knowledge of MS Office, particularly:
- Excel
- Word
Excel can be useful for maintaining records, quotations and purchase-related information.
Word can be useful for preparing and maintaining administrative documents.
The job advertisement does not require advanced Excel skills.
Organizational Skills
Being organized is important for this position because the employee will deal with several types of documents and tasks.
Vendor records, quotations, purchase orders, maintenance requirements and other administrative information all need to be managed properly.
The company specifically wants someone who is well organized and detail-oriented.
Negotiation and Vendor Communication
The candidate should also be comfortable communicating with vendors.
The company mentions the ability to negotiate and follow up on routine requirements.
This does not necessarily mean the employee will handle complex commercial negotiations.
The requirement is mainly about being comfortable discussing routine office purchases and services with vendors and following up until the requirement is completed.
Ability to Work Independently
The employer wants someone who can follow up independently and take ownership of assigned requirements.
For example, if a vendor has not completed a delivery or service, the Admin Clerk should be able to follow up rather than waiting for someone else to remind them.
This makes responsibility and initiative important qualities for the role.
Reliability and Practical Approach
The ideal candidate should be reliable, proactive and practical.
Office administration often involves small requirements that need to be handled quickly.
A practical approach can help the employee deal with routine problems and coordinate with the right people.
The company is looking for someone who is willing to handle these day-to-day operational matters.
Who Can Apply?
The vacancy is specifically listed for Filipino candidates.
Candidates should ideally have 1–2 years of relevant administrative experience.
People with UAE experience in a similar role will be preferred.
However, freshers in the UAE may also be considered if they have 1–2 years of relevant experience in their home country.
A graduate qualification, good English communication, basic MS Office knowledge and strong organizational skills are also relevant.
Is This a Full-Time Job?
Yes.
The employment type is listed as Full-time.
The position is based in Dubai and falls under the Finance & Administration support function.
There is 1 vacancy available according to the supplied job listing.
Salary for Admin Clerk in Dubai
The salary is not specified in the provided vacancy.
Candidates should therefore not assume a particular salary range.
The final salary and other employment conditions should be confirmed directly with the employer during the recruitment process.
What Should You Put on Your CV?
If you are applying for this Admin Clerk position, your CV should focus on relevant administrative experience.
You can highlight genuine experience in:
- Office administration
- Vendor coordination
- Procurement support
- Quotation collection
- Quotation comparison
- PO/LPO preparation
- Purchase records
- Vendor records
- Office maintenance coordination
- Facilities support
- Document management
- Excel and Word
- Internal department coordination
If you have worked in the UAE before, clearly mention it in your CV because UAE experience is preferred for this position.
How to Prepare for the Interview
Candidates should be ready to explain their previous administrative responsibilities.
You may be asked how you handle vendor follow-ups or how you organize quotations and purchase documents.
It can also be useful to prepare examples of situations where you coordinated an office repair or followed up on a pending requirement.
Questions about Excel, Word, purchase orders and record keeping may also be relevant.
The most important thing is to explain your experience clearly and honestly.
Important Points Before Applying
There are several things worth checking before applying.
The first is the nationality requirement, which is listed as Filipino.
The second is experience. The company prefers candidates with 1–2 years of relevant administrative experience and says UAE experience is preferred.
Candidates without UAE experience can still be considered if they have relevant experience from their home country.
The role also requires good English communication, basic Excel and Word skills, vendor coordination ability and good record-keeping skills.
Final Thoughts
The Admin Clerk vacancy at Al Ghandi Electronics LLC is a full-time administrative opportunity in Dubai for candidates with relevant office administration experience.
The role involves much more than basic clerical work. The selected candidate will coordinate with internal departments, communicate with vendors, collect quotations, prepare POs and LPOs, arrange office maintenance work and maintain different administrative records.
The company is looking for candidates with 1–2 years of relevant experience, while UAE experience in a similar role is preferred.
An interesting point for candidates new to the UAE is that the company may also consider people who have 1–2 years of relevant experience in their home country.
The salary is not mentioned in the vacancy, so candidates should confirm the compensation and complete employment package during the recruitment process.
For Filipino candidates with office administration, procurement coordination or facilities support experience, this could be a suitable Dubai vacancy to consider.
